An Employment Authorization Document (EAD) is an identification card that U.S. No. Driver's licenses in the United States - Wikipedia Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. Pro tip: write the company name and ID on the top of every document, in case they get separated. Employment authorization card document number for i9 Form I-9 regulations allow employers to choose whether to keep copies of documents employees submit to complete their Form I-9. Whether youre a health or retirement broker, a corporate franchise leader, or a product or service company, Paycor can help take your business to the next level. (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. This law created two primary obligations for employers: The current Form I-9, dated 10/21/2019, is available on theU.S. Along with the form, your new hire must show proof that confirms their identity and confirms . The student is authorized to work until USCIS makes a decision on his or her application, but not more than 180 days from the date of the initial OPT EAD expiration date. Gather and convert employee feedback into real insights. See whats new today. similarly all state has a Office from where ur passport gets printed after a clear Rep. issuing authority and expiration date in the Additional Information Field of Section 2 of the Form I-9, and then initial . Who is the issuing authority of a social security card? Creating an official immigration compliance policy will help you act consistently and put you in the best possible position in the event of an unexpected Notice of Inspection from ICE. To protect your privacy, please do not include any personal information in your feedback. Issuing Authority Enter the issuing authority of the List B document or receipt. Secure .gov websites use HTTPS You may accept a document with a different name than the name entered in Section 1 provided that you resolve the question of whether the document reasonably relates to the employee. The document number is an 8 or 10 digit alphanumeric number found either on the back of the license or lower right hand corner (depending on the year of your license). HR teams in manufacturing need to create career paths for their employees. For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations (see list on page 8). XII. List of Sample Documents | Office of Human Resources $66.25 to purchase class "A" license. In the example below, the employee has presented a Drivers License issued by Arizona State as a List B document. Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. Pennsylvania Driver License Issuing Authority - platinumnew You can find instructions for creating a digital image in the Client area of our web site. Form I-9 is used to verify an individual's identity and eligibility to work. If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. A U.S. visa number, circled below, usually contains eight numeric characters. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | Hire and retain staff with earned wage access. Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. See pages 28-29 of the Handbook for Employers (M-274) (PDF): Instructions for Completing Form I-9 for more information. However, if they prove that they now have the correct documentation and their status has been regularized, an employer can continue their employment, even if they originally provided false documentation. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. When completing section II of the I-9 Form, the employer must record the proper "issuing authority" of the document (s) provided by the employee. 4 FORM I-9 FAQ 6/2016 Q: My employee's Employment Authorization Document (Form I-766) expired and the employee now wants to show me a driver's license (List B) and a Social Security card (List C). The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. Document Number - Enter the List B document or receipt document number. Maximize training and development with personalized content. Yes. The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. Am I required to retain original Forms I-9 with signatures or are photocopies or faxed copies acceptable? You have assure that the identification document(s) appear to be genuine and related to the employee presenting the document(s) and you did not accept any document(s) that do not reasonably appear on their face to be genuine or to relate to the employee presenting them. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? a Social Security number is in List B or a driver's license in List C) draw an arrow to the correct list and . Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). I-9 documents must be obtained from the relevant issuing body. Only Certified copies of birth certificates that are photocopied are acceptable. List B Documents Issuing Authority Driver's License Learner's Permit : State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, )etc. Secure .gov websites use HTTPS This provides a quick reference that the cardholder is a minor. PDF Tips for Entering Driver's Licenses and ID Cards in E-Verify Employers are no longer allowed to accept expired List B documents for I-9 identity verification. You may ask if the employee has other documentation that would satisfy Form I-9. Full Name of List C Documents and List C Documents Abbreviations: Additional Information The Additional Information box is located below the List B document area. The reverse contains a standard bar code, magnetic strip, and a two-dimensional . So, Section 1 errors should be fixed by employees. Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. Save time, pay employees from wherever you are, and never worry about tax compliance. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? We are NOT the E-Verify program nor any government agency. Affix your unexpired stamp/seal in the space provided. The paroled entrepreneurs foreign passport and Form I-94, Arrival/Departure Record, bearing the same name as the passport and unexpired endorsement of the entrepreneurs parole (PE-1) are acceptable as a List A document. The information required includes the document (s) title; issuing authority; document number and expiration date, if any. Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. The examples below illustrate properly completed, printed I-9s for commonly presented document types. Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) Whether the employee completes Section 1 of Form I-9 on the older version of Form I-9, the employer should complete Section 2 on the same version of the form, even if this occurs on or after the required start day for use of the new Form I-9. Connect with new hires and make a lasting first impression. Also, when clicking on the drop-down menu in the Document Title in each of the columns, the embedded USCIS instructions will display. When is an employee required to use "N/A" in Section 1? Drivers Age 75 or Older. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. This verification confirms an employee's eligibility to work in the United States. Track critical documentation and control labor expenses. It indicates, "Click to perform a search". What Is an I-9? Who Needs to Fill Out an I-9? | Ask Gusto Some states may place restrictive notations on their licenses. This date can be used as the date by which the employers should reverify the student's employment authorization and should be entered by the employee in Section 1. 1. To do otherwise could be an unfair immigration-related employment practice. The latest form was made mandatory on May 1, 2020. Do you train employer representatives on completing I-9 forms? Errors or information missing from the I-9 form can delay the successful completion of a verification. Do I need to see a current DHS document? Contact NAU HR if you have questions on what type of information to enter. Initial and date the correction or omitted information next to the employees initials. Today's Date (mm/dd/yyyy) Before parolees can work, they must apply for employment authorization. We are an Employer Agent of the E-Verify program. This means youll always be informed of any inspection and youll have at least 3 days to produce documents. The front of the card contains a photo, fingerprint, and signature of the rightful holder. Enter the visa number exactly as it appears on the document. Enter the document type (name), document number and document expiration date. The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). COVID-19: FMS Updates Related to COVID-19. Who is an issuing authority? The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. Do not accept expired document(s). Who is the issuing authority for drivers license - idkuu.com PDF Issuing Authorities for I-9 Documents - University of Central Florida Please contact your campus HR office for assistance in completing the form. Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. Accurate completion of Form I-9 is a key component of compliance. These cookies make advertising and communications more relevant to you and your interests, and further help us to improve the site. Build a great place to work where employees show up, make a difference and win together. Verifies that and employee is authorized to work in the United States. What is the issuing authority of an ID? Get the criteria to consider during your evaluation process. How often do you conduct internal audits? School ID card with a photograph 6. Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. You have physically examined each original unexpired document(s) presented by the employee. Stay up to date with the latest HR trends. This is not a complete list of documents. All relevant fields of the form must be fully completed and the document's submissionaccurately recorded. Our customers are our heroes. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. Who Is The Issuing Authority For Social Security Card Do not shred previously retained copies of documents. Pay employees from any location and never worry about tax compliance. Reverification is triggered by the document with the earlier end date. Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. trucks, buses, and tractor-trailers) or a vehicle of any size with at least 16 passengers (including the driver) or hazardous materials must have a commercial driver's license, commonly abbreviated as CDL.The minimum age for a commercial driver's license is generally 18 years old, but federal law requires commercial drivers to be at least 21 years of . When you hire a new employee, they need to fill out an I-9 in order for you to run payroll. Stanford University, Stanford, California 94305. https://fingate.stanford.edu/paying-people/resource/examples-completed-form-i-9, iProcurement - SmartMart Catalog Suppliers, List B: Driver's License + List C: Social Security Card, List B: Driver's License + List C: Birth Certificate, Passport from FSM or RMI, with Form I-94 (List A), List A: Foreign Passport + Form I-94 and an I-20, List A: Foreign Passport + Form I-94 and a DS-2019, List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status, List A: Employment Authorization Card (EAD Card). Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. Section 2 is a review of the documents the employee presents and must be signed. U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) Additional documentation that certain non-immigrant employees may present. PDF Issuing Authorities for I-9 Documents - University of Central Florida Let an experienced and knowledgeable professional manage your E-Verify participation. NOT VALID FOR EMPLOYMENT The size of penalties depends on several factors including company size and number of violations. Internal audits are the best way to determine your liability and uncover errors. At USCIS, the Employment Authorization Document is known as Form I-766. Enter N/A if there is no expiration date. Incorrect I-9 Form:Form I-9 is available in English and Spanish. LIST B & C: o For a driver's license, the issuing authority is the state where the driver's license was Form I-9 Alert: Policy Allowing Expired Documents Scheduled to End - SHRM If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? We need you to attest to the following facts: List A Documents establish both identity and employment authorization. You may use either common abbreviations for the document title or issuing authority, for example, "DL" for driver's license and "SSA" for Social Security Administration, or the suggestions in the form instructions. The permit is valid for up to one year from the date of issue and must be accompanied by a valid United States driver license at all times. Vertical license and ID cards are currently used in 46 other states. Who is in charge of re-verification procedures for employees with Employment Authorization documents? Retain and coach your workforce with career planning. If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. Title of Employer or Authorized Representative Enter your title, position or role with your business or organization. Last Name of the Employer or Authorized Representative Enter your full legal last name. I discovered that I do not have a completed Form I-9 for a former employee who was hired after Nov. 6, 1986. The new card is a credit card type document. Learn a lot in a little bit of time with our HR explainers. Be a Hero. If information has been written in the wrong list (e.g., a Social Security number is in List B or a drivers license in List C) draw an arrow to the correct list and add initials and the date, again preferably in different color ink. Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. Employees who choose to enter their I-94 Admission Number on the Form I-9 should also enter theirforeign passport number and country of issuance. 3. The number consists of three letters followed by 10 numbers. Errors in Section 2 and Section 3 should be fixed by the employer and ideally the same person who received the documents and signed the certification. Yes No Acceptable documents that need to be re-verified: If an employee reveals that they do not have authorization to work or they have provided false documentation, their employment must be terminated. If an employer discovers an error or omission in Section 1 of an employees Form I-9, the employer should ask the employee to correct the error. Notice that the form auto-populated the List A column with N/A only and not List C column fields. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. HR solutions purpose-built to help leaders create great places to work. Telephone number and email address fields are optional. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. Payroll Form I-9 Section 2 Instructions. Is everyone aware that there is zero tolerance for the employment of individuals who cannot comply with work authorization rules. If you enter document information in the List B column, you must also enter document information in the List C column as well. You did not accept any documents that are photocopied, faxed, emailed or loaded from a smartphone. What is my responsibility concerning the authenticity of document(s) presented to me? Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. You'll need to fill in the employee's name in the second section, as well as their employment status. Here is a quick reference for common documents: U.S. Passport. The "Additional Information" space is for Form I-9 notes, such as: If you think this might mean you, dont panic. Since 2007. Any inconsistency could imply discrimination. See how to turn frontline workers into leaders and face industry labor challenges. Find quality candidates, communicate via text, and get powerful analytics. Seeing is believing. View our product demos to get a deeper dive into the technology. If you dont have time to watch the full webinar, weve put together these I-9 FAQs leaders need to know now to ensure employees fill out the I-9 form correctly. Initial and date the correction or omitted information. Enter the document(s) presented to you The employee is obligated under the law to present his/her original unexpired documents to show his/her identity and employment authorization in person within three business days of the employees employment start date. Streamline recruiting and hiring so you can quickly and effectively fill open positions, develop top talent, and retain your workforce. No. Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. Does this card need to be reverified? For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 4). When the employer determines the document is unexpired, appears to be genuine, and relates to the employee, they must record the document title, document number, and expiration date, if any, in Section 3, then sign and date Section 3. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. Military dependent's ID card 7. If youre creating an immigration compliance policy, here are the questions you want to answer: Paycor is not a legal, tax, benefit, accounting or investment advisor. Employers should attach a signed and dated explanation of the corrective action taken. Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. Unreadable Fax:Occasionally, I-9s sent by fax are unreadable because of their quality. If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and The employer should attach a note to the employees Form I-9 explaining the discrepancy. Who is in charge of your Form I-9 Retention Policy? Indiana residents who have not already made application for a Real ID should do so during their next renewal. If we experience continued problems reading your faxes, well let you know. Issuing Authority - Its An Issue | GoffWilson Immigration bLAWg In addition, copies of these documents must be made and retained. Leave Section 3 blank. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields (see in List C example below). For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? It can usually be found in the top row of the computer-generated data at the bottom or on the back of the card. An employee may provide documentation to support his or her name change, but is not required to do so. Contact us today so we can learn more about your business. How can I add an electronic signature field to Form I-9? The Department encourages all eligible customers to conduct their driver license services online. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Weienburg-Gunzenhausen - Wikipedia Issuing Authority Driver's License Learner's Permit State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, etc.) PHA+Q2hlY2sgeW91ciBpbmJveCBmb3IgYW4gZW1haWwgY29uZmlybWluZyB5b3VyIHN1YnNjcmlwdGlvbi4gRW5qb3khPC9wPg==, I-9 Compliance FAQs: Everything You Need to Know for 2023, recent Paycor webinar on Form I-9 compliance, U.S. Following are some of the most common Form I-9 errors and how to correct them.